Policy

Registration

• Each family pays a single $45+HST annual non-refundable registration fee.
• PSB & INTERPLAY Dance Academy’s school year has 36 weeks of class. Per-class rates are calculated by duration and are consistent for all days of training.
• All registrations and payments are processed through a family’s online Jackrabbit account. They have the option of selecting either one (1) full-year or ten (10) monthly installments, as well as credit card (Visa or MasterCard; no AMEX) or automatic bank withdrawal, for their payments. Families may change their payment method online via their account.
• Full-year payments are accepted this school year. They are non-refundable.
• Monthly installments are calculated by dividing the full-year fee into 10 equal portions. When processing monthly installments, the first & last months’ non-refundable deposit is taken at time of registration (September & June) and we bill for 8 subsequent months from September 15th through April 15th for the October through May tuition payments.
• The installments billed monthly are the same regardless of number of classes in a particular month and includes June even though classes run until the 6th of that month only (not counting make-up classes). The June payment subsidizes the other installments, making per-installment fees lower, increasing the payment period and enabling more families to participate in dance training.
• Store purchases may be charged to the method of payment on account.

Early Registration Discount Week May 19th - May 26th, 2025

• Discounts apply to current returning students who register and pay the deposit by May 26th, 2025.
• A 10% discount is applied to those who choose to pay for the full-year’s tuition in one payment. The payment is non-refundable.
• Those who select monthly installments will be discounted 5% of monthly lesson fees.
• The annual registration fee of $45 per family is exempt from all discounts.
• Competitive rehearsal fees are exempt from all discounts.
• Costume fees are exempt from all discounts.

Year-End Performance Costumes

• Class costume purchases are $155+HST and payment is due on August 15th, 2025.
• Ballet rental costumes (Intensive 4-8) are $110+HST due on August 15th, 2025, are the property of PSB & Interplay Dance Academy and must be returned while at the theatre after the performance. All items (i.e. headpieces, accessories, etc.) distributed with the costume(s) must be returned at the same time.
• Competitive costume rental payments are due on August 15th, 2025. No permanent alterations are to be made to these costumes and all pieces and accessories are to be returned at the end of the competition season.
• Costume payments are refundable until October 31th, 2025 only, after which non-refundable orders will be placed with our suppliers.
• If 3 or more classes are missed in the last 2 months of the school year and/or if your child does not attend the year-end dress rehearsal, their participation in the year-end show may be forfeited.
• Family accounts must be up-to-date in order for dancers to perform in any year-end recital.

Sibling Discounts

• The first student will submit a regular fee payment.
• A 5% discount will apply for the same year to a second sibling with a lower fee within the same immediate family and residing in the same household.
• A 10% discount will apply for the same year to a third sibling with a lower fee within the same immediate family and residing in the same household.
• If one student from the same family withdraws from a class or the school, the remainder of that student’s term fee is not transferable to the other sibling. The family discount will no longer apply or will be downgraded from 10% to 5% in the case of a family of 3 or more dancers.

Withdrawal

• A signed message from your account or written notice by email to staff@interplay-dance.ca / ashley.psb.interplay@rogers.com or psboffice@bellnet.ca / jessica.psb.interplay@rogers.com must be received at least 15 business days prior to the next month’s payment. Once payment has been made for the month, that month will be forfeited. The remaining installments will be discontinued henceforth.
• In the case of withdrawal mid-month, no refund will be returned for the remainder of that month.
• If a student enrolls in multiple classes and drops one/or more classes, the remainder of the month is not transferable to remaining months. The remaining installments will be adjusted to reflect enrollment.
• Summer camp withdrawals are refundable until June 1st, 2026 less $50+HST administrative fee.
• A credit may be applied to your account at the Director’s discretion for injuries with a doctor’s note only.
• Registration fees are non-refundable and non-transferable.
• Full-year payments are completely non-refundable.
• Costume payments are non-refundable after October 31st, 2025. Costumes will be available for pick-up by mid-May 2026.
• Store purchases are completely non-refundable.

Declined or Late payments

• NSF online payments by bank account or credit card will be subject to a $50.00+HST charge.
• All payments must be received by the 15th of the month prior (i.e. Sept 15 for October instalment, etc.). If not, a $50.00 plus HST late fee will apply.
• Students with outstanding accounts will not be allowed to participate in the next month’s classes.

Classes

• Classes run for 36 weeks from September to June.
• Class size is limited. Ballet/Acro Classes - 13 max and all other dance forms -18 max
• Students who are not on the teacher’s class list will not be able to participate without a trial class waiver provided by the office. A waiver must be signed by the parent prior to a student participating in a class.
• There will be no make-ups for missed classes. An exception will be made if it is due to cancellation by PSB & Interplay Dance Academy. Exceptions may be made for unforeseen prolonged injuries or illnesses and for absences on religious grounds. This will be determined by the director only.

Trial Classes

• A student is eligible for a total of 2 complimentary trial classes of different dance forms only in the month of September. After this time a class fee will be charged.
• New students may observe a class but may not participate unless the registration and waiver form have been completed.
• All students wishing to try a class must have a trial class slip from the PSB & INTERPLAY office or they will not be permitted to dance.
• Concluding the trial class, the student must then be registered and on the teacher’s class list before they are able to continue in subsequent weeks.

Change of Classes

• A “Registration Amendments” sheet must be filled out by the parent/guardian when a change of class has occurred.
• All students enrolled in the school who wish to change classes must see our PSB & INTERPLAY office staff to get a change-of-class slip prior to entering the new class. Students may change classes once free of charge in September, after which a $25.00 administration fee will apply. Class changes made after Oct 1st will also be subject to a $25.00 administration fee.
• Please note that students may not be able to change classes if judged inappropriate by the instructor and/or Director, the class is at capacity or the year-end costume rentals have been assigned.

Dress Code

• Students are to wear proper clothing and footwear specified in our clothing requirements document.
• Students are to have their hair in a bun for all creative movement & ballet classes. For all other classes, students wear a ponytail with hair pulled off face or wrap/hairband as appropriate.
• No jewellery may be worn for safety reasons.
• Teachers are permitted to deny class participation if a student does not abide by the dress code regulations.

Examinations

• Students wishing to take a ballet exam must be enrolled in two ballet classes per week (Age 7 and up). This is essential to adequately learn the syllabus materials and prepare for examinations. Students aged 7+ wishing to take ballet once per week may take ballet classes as indicated by the office or Ms. Karen only.
• Those students enrolled in Grade 3 Cecchetti and up need to take 3 classes per week for exam preparation and preparation for pointe.
• All intensive students must participate in the examination program. Those students who are not willing to take the exam program must register for the recreational division only.
• Students wishing to participate in pointe classes need to take a minimum of 2 ballet classes per week. This is for the well-being of our students’ feet and ankles. We ask that all pointe students clean up their Band-Aids etc. after use. Pre-pointe classes are essential for the preparation of the student for pointe work.
• Students wishing to join our Intensive program, Enhanced Program or the Dance Company/Competitive Team must fill out an application form with our office staff. Please watch the boards and newsletters for spring 2025 audition dates. Please ask our office for program details.
• Intensive students and Competitive team members will take a minimum 3 hrs/wk. Enhanced students will take a minimum of 10 hours/week.
• All students are recommended to take Gym Skills/Acro/Conditioning classes complimenting their other dance classes.

General Guidelines

• Street shoes are not permitted on the premises, in studios, waiting rooms or office areas. Please use the shoeracks provided. This is to protect our dancer’s feet and the studio floors from debris and glass that you pick up elsewhere.
• Please bring indoor sandals/slippers/socks to walk around the studio.
• We ask that all shoes be placed on the shoe racks provided. Shoes left in front of the door are dangerous when entering the building, especially for our younger students and are against fire regulations.
• Do not chew gum on the premises. Please discard prior to entry. We are continuing to find gum on our studio floors.
• All valuables are to be left at home. PSB & INTERPLAY Dance Academy is not responsible for theft or loss of items.
• Parents/Guardians of students aged 7 and under are welcome to wait in common areas only. All students aged 8 and above should enter without a parent or guardian so we stay within building capacity limits. Thank you for understanding & co-operating.
• Students are asked not to eat or drink in the change rooms as this attracts pests.
• Students and parents are asked to keep the noise level to a minimum so as not to disturb classes.
• We ask that parents keep siblings from running around the studio and climbing and swinging on school furniture. If staff observe siblings continuously running around, they will be asked to leave the premises. Please watch your children.
• We ask that parents clean up after their children to try to keep our studio as neat and clean as possible.
• Students are asked to clean up their area in the change rooms and remove their clothing and water bottles from the studios between visits.
• Students are to take their phones, turned off, into class with them. Phones may only be used during break times.
• Parents may call the office staff to relay messages to students as they will not be permitted their phones during classes.
• Younger students must have a designated parent chaperoning them during their breaks between classes.
• Food and drinks, except water, are not permitted in our studios at any time.
• No men are allowed to enter the change rooms. Please ask office staff to assist you if you need to aid your child.
• For the safety of our students leaving the building, parking is not allowed at the curb. Please use a parking space to meet your child after their class.
• Personal photography and/or video of any kind is not permitted within PSB & INTERPLAY Dance Academy.
• All students are to arrive at the studio 15 minutes prior to their specified class time and wait outside the studio door 2 minutes prior to class. Students who are 10 minutes late will not be able to participate in class. They will be able to observe only. Please do not socialize in the studio and make sure that you enter only when a teacher is present.
• Students are to be picked up no later than 15 minutes after their classes finish time.

These regulations are in place to keep our studio running efficiently throughout the year.

Thank you for your consideration and co-operation.

Karen Davies Thomas
Director